- MICROSOFT OUTLOOK OUT OF OFFICE HOW TO
- MICROSOFT OUTLOOK OUT OF OFFICE FREE
I’m on vacation from Tuesday, March 11th till Sunday, March 16th.
MICROSOFT OUTLOOK OUT OF OFFICE FREE
If you’re climbing the rocky face of some great mountain and someone has an emergency, who else can they reach out to?Īs a bonus, here’s a couple of basic Out of Office templates you are free to use:
Provide alternate contact information. Provide details on email availability, phone numbers, etc. Let people know how or if they can reach you. Back in the office on Monday, March 17th.” Try “On vacation from Tuesday, March 11th till Sunday, March 16th. “In California” isn’t an acceptable automatic reply. Tell them the time period of your absence. Here are some things to consider adding to yours: Yet, a lot of us miss the mark when writing our scripted replies. This is a modern business must for keeping both internal and external contacts informed of your absence. Be descriptive and helpful with your Out of Office Messagesīefore you leave don’t forget to set up your automatic replies (aka Out of Office). The intern in a totally different department doesn’t need to know that you’ll be strolling the Great Wall of China in three weeks.ģ. Only send it to those that NEED to know. Don’t mark it as anything other than free (they aren’t going to be there with you, so their calendar shouldn’t reflect them as out of the office). Don’t set a reminder for the appointment. BUT, there are a few things to consider so that you don’t become a huge annoyance: They can also keep this in mind when scheduling meetings. That way they have a visual reminder on their calendar that you aren’t in the office. An easy way to let your closest coworkers and your direct report know of your vacation is to send them a “Free” calendar appointment. Letting your immediate team know of your absence is vital, but it’s easy to miss the mark. Send calendar appointments to (close) coworkers If you’ve got a sloppy calendar you’ll end up disappointing a lot of coworkers and holding up projects when they realize that you, in fact, aren’t in the office but are sipping fruity drinks on a beach. Keep your Outlook calendar up to date (both in AND out of office)īesides being just a good business practice, with the advancements in Microsoft Outlook, your coworkers have visibility into your work calendar at any time. MICROSOFT OUTLOOK OUT OF OFFICE HOW TO
This allows you to set more specific rules.Got a vacation coming up? Before you take off to soak up some rays on the beach, hit the slopes in Aspen, or go deep-sea fishing, consider these three things when preparing your coworkers for your absence: FIRST–if you’re here to set up notifications, read Out of Office in Outlook: How to Set It Up in a Flash.īut back to our Out-of-Office etiquette tips. Once you’ve mastered the basics, you might want to learn how to set out of office in Outlook using the “Advanced” button at the top right.
Custom: This option allows you to upload special implementation templates. Write the text like an e-mail in a new dialogue box. Reply with: This can be used to set up an individual out-of-office reply to specific e-mails. 
Under “Method” you can choose between three display options: “Standard,” “Leave message intact,” or “Insert message as an attachment.”
Forward: Forwards specific e-mails to another address, e.g. Copy to: A copy of the relevant e-mail will be sent to a specified folder while also leaving the original in the main inbox. Move to: This allows you to move e-mails to another folder entirely, which is useful if you want to store certain e-mails in one place. Delete: E-mails that meet your predetermined criteria will simply be deleted when you select this action. Alert with: This option specifies that certain e-mails will generate a specific additional reply. Message body: You can also set up a specific response in cases where certain phrases (for example, “urgent answer” or the name of a particularly important project) appear in the body of the e-mail. Subject: If the subject contains certain words (such as “Important”), the response will be generated according to your specified rule. You can also specify whether only e-mails addressed directly to you are subject to the special rules and/or e-mails that are sent to you in cc. as a member of a distribution list such as a listserv. Sent To…: This can specify categories of e-mails in which you are one of the addressees, e.g. You can also click the button to select contacts from the address book. Outlook then responds to e-mails from these contacts according to the rules you set. From…: Here you can designate specific contacts. From top to bottom, you can specify the following criteria to set up your reply rules:
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